§ 2-122. Purchasing system.

This division requires that: All public entities must maintain a purchasing system which at a minimum contains provisions to meet the following standards:

(1)

The policy shall be written and approved by an appropriate level of authority of the public entity.

(2)

There shall be a code of standards of conduct governing the performance of individuals engaged in the purchasing, which at minimum prohibits conflicts of interest.

(3)

Procedures to insure that unnecessary and duplicate items are not purchased.

(4)

Procedures to properly initiate and approve purchases (i.e. purchase requisitions, purchase orders, or similar system).

(5)

Methods to obtain competitive products, services, and pricing which follow the provisions of section 2-116.

(6)

Evidence of receipt of items purchased.

(7)

Method to monitor contract delivery or performance.

(8)

Evidence that contract or purchase liability has been paid.

(9)

Systems to maintain control over and safeguarding of significant supplies and assets acquired.

(Ord. No. 1297, § 12, 4-24-96)